Introduction

Out-of-pocket expenses and expense reimbursements correspond to costs incurred by a company on behalf of its customers.
They follow specific accounting treatment depending on their nature. (web resource)

Out-of-pocket expenses are neither part of your company’s revenue nor its expenses.

Indeed, out-of-pocket expenses are recorded in accounting in a customer or supplier account in class 4 (account 467). In debit for account 467 to record the claim you have on your customer.

Sample invoices in DoliPlus

The sample invoice in DoliPlus allows you to record the entry in a sub-account of account 467 when creating the sales journal.

This account is configured in the accounting module settings on the line “Other debtor or creditor accounts (samples,..)”.

To enable this feature in the PDF/Interface settings menu, activate the “PG22” option.

Then configure the desired prefix in the invoice settings.

In the accounting module configuration, confirm the chosen accounting code.

Create a sample invoice

When creating from the customer record, activate the corresponding type.

Convert a sample invoice to a standard invoice

The method involves:

1. Creating a provisional invoice
2. Going to the sample invoice, selecting the lines, then duplicating them to your new provisional invoice